Documentation Requirements

In order to produce the most accurate catalog possible, the following standards for documenting changes apply. If all of this information is clearly documented in either the Senate’s new online Course Action Request workflow form or in School/College/UICC/Senate Minutes, that’s all that’s necessary. If not, additional explanatory documentation is required.

All course information must be specifically defined when adding or changing each course. In some cases, the Office of the Registrar will input default options when adding or changing courses in the system if these details are not included in documentation.

Courses

Course Data
Item Default
Approved course title N/A
Course description N/A
Course credits N/A
Repeatable for credit? Not repeatable
Instructor consent required? No consent
Course Offerings
Catalog Number N/A
Subject Area N/A
Prerequisites and credit restrictions None
Components
Course component Lecture

Majors and Minors

For all Minors and Majors that are offered by departments in two or more different schools or colleges, documentation must come from each participant.

New Minors

  1. List all course requirements
  2. Make sure that all courses listed have been completely approved to offer
  3. Minimum credits required
  4. List other requirements if needed (Example: Language requirement)
  5. Specific GPA requirements if this differs from the basic required 2.0 (Example: CANHR 2.5 or higher rule)
  6. Specific language regarding to which students minor is and/or is not open
  7. If program is not offered by a specific department, include contact information for interested students (Example: any or all of the following name, office number, email, phone, URL)
    Note: If the minor program includes courses offered by schools or colleges other than their own, permission must come from each of the other schools and submitted to the Provost on the Interdisciplinary Minor Processing Form.

Changes to Minors

Approved changes to the first six above. Contact information changes are editorial and need no approvals.
Note: If the minor program includes courses offered by schools or colleges other than their own, permission must come from each of the other schools and submitted to the Provost on the Interdisciplinary Minor Processing Form.

New Majors

  1. List all course requirements
  2. Make sure that all courses listed have been completely approved to offer
  3. List recommended courses, if this applies
  4. If there are subplans (concentrations, tracks, etc.), list all course requirements
  5. Specify exactly how students will fulfill the Writing in the Major and Information competencies

Changes to Majors

Approved changes to all categories listed above.